HR Operations Associate

Octus

Octus is a leading global provider of credit intelligence, data, and analytics. Since 2013, tens of thousands of professionals across hedge fund, investment banking, management consulting, and law firm verticals have come to rely on Octus to make better, faster, and more confident decisions in pace with the fast-moving credit markets.
For more information, visit: https://octus.com/

Working at Octus

Octus hires growth-minded innovators and trailblazers across the globe to drive our business and culture. Our core values – Action Oriented, Customer First Mindset, Effective Team Players, and Driven to Excel – define an organizational ethos that’s as high-performing as it is human. Among other perks, Octus employees enjoy competitive health benefits, matched 401k and pension plans, PTO, generous parental leave, gym subsidies, educational reimbursements for career development, recognition programs, pet-friendly offices (US only), and much more. 

Role

We are looking for an experienced HR operations professional to join our team. This role is instrumental in working with our HR systems, ensuring data integrity, and managing compliance-related tasks. The ideal candidate will have strong technical expertise in HR systems, backend workflows, and system administration, with a problem-solving mindset and a passion for efficiency.

Reporting to the People Infrastructure & Total Rewards Lead, this role will collaborate closely with People Operations Analysts, Recruitment Operations Analysts, and cross-functional teams in HR, Payroll, IT, and Compliance.

Responsibilities:

HR Systems & Data

• Configure and maintain custom fields, data structures, and workflows in HRIS systems to support employee onboarding, data management, and compliance.
• Support system integrations with ATS, payroll, and third-party platforms (e.g., Bob, Deel) to streamline HR operations.
• Conduct regular audits to ensure data accuracy and consistency across systems, including employment agreements, right-to-work checks, and contractor records.
• Develop and maintain SOPs for HRBP, Recruitment, and Payroll teams to improve data integrity and operational efficiency.

Compliance & Documentation

• Manage I-9 and right-to-work checks for global employees, ensuring accurate record-keeping and compliance with local regulations.
• Maintain employee data, including work authorization tracking, document storage, and historical record migration.
• Conduct periodic audits for employment agreements, bonus changes, and background checks to support broader compliance efforts.
• Coordinate with external immigration counsel on documentation requirements and expiration tracking.

Operational Support

• Manage first-line HR support, including employment verification letters, benefits enrollments, and PTO adjustments.
• Support the onboarding and offboarding processes, including document verification, system updates, and data management.
• Oversee contractor onboarding, including background checks, contract management, and system setup

Requirements:

• 5+ years of HR operations or HR generalist experience within an international business setting.
• Strong backend system understanding , including workflow configuration, data structures, and integrations.
• Hands-on experience with system audits, reporting, and compliance-related documentation.
• Ability to troubleshoot technical issues and optimize system performance.
• Strong analytical and problem-solving skills, with attention to detail.
• Familiarity with HiBob and Greenhouse are strong pluses but not required.

Equal Employment Opportunity

Octus is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, pregnancy, veteran status, or any other legally protected status. We strive to create an inclusive and diverse work environment where all individuals are valued, respected, and treated fairly. We believe that diversity enriches our workplace and enhances our ability to innovate and succeed.