Assistant Manager, Procurement
Department: Contract Management
Entity: Aga Khan University
Introduction to the Aga Khan University:
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programs and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Job Roles / Responsibilities:
Reporting to the Manager, Contracts and Services Procurement, this position will assist the Manager to formulate and drive a consistent approach towards all sourcing, purchasing and tendering activity for the organization. He/she will also assist in developing and executing procurement strategies, coordinate with internal teams, collect and compile information, analyse purchasing trends, tracks records and play lead role in implementing comprehensive Contracts and Services Procurement Function at AKU. This includes, preparing comparative analysis for supplier’s evaluation, sourcing, cost comparison, supplier appraisal and tracking of all service contracts.
Additionally, the incumbent will be responsible to:
- Orientation about institutional and functional policies
- Understanding of institution’s vision and mission
- Understanding of strategic direction
- Address periodical priorities
- Ensure alignment with Organization goals and industry regulations.
- Continuous improvement
- Relationship building
- Identification and search of new vendors
- Ensure prescribed procurement processes by the donor agencies
- Negotiate AKDN-wide strategic deals and group discounts
- Understanding of local and international regulations and laws
- Understanding of requirements of accreditation agencies such as JCIA, CAP, etc.
- Develop system to record and track contracts
- Develop team members for support
Requirements:
The applicant should have:
- Master’s degree in business administration or equivalent.
- Additional degree/ certifications in Law/ Contract Management will be considered as an added advantage.
- 3 - 5 years of relevant experience in the field of Purchasing and Contracts Management
- Hands-on relevant experience in Service and Contract Management will be essential
- Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, supplier performance management, and life cycle costing processes.
- Assess, evaluate, analyse, and interpret contract or agreement terms and conditions and recommend alternative language, solutions and/or assist in resolving any supplier risk compliance, or performance issues, as necessary
- Strong research skills and an in-depth understanding of financial analytics and legal agreements
- Exceptional negotiation, persuasion and judgment skills.
- Excellent written and verbal communication skills.
- In-depth knowledge of the company’s core industry, policies, procedures and objectives.
- Leadership and management skills.
- Strong presentation skills.
- Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues
- Able to manage a high volume of work in a fast-paced environment with multiple priorities and deadlines
- Proficient computer skills with advanced skills in MS Office applications including Excel
- Excellent interpersonal skills and ability to work effectively and collaboratively with the senior Management
Comprehensive employment reference checks will be conducted.
