Logistics Specialist

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.
FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO's goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.
FAO Country Offices, working under overall corporate guidance and in line with the Strategic Framework, offer policy advice and support to countries in the mandated areas of FAO, facilitated through partnerships, resources and an active country programme to provide technical assistance, develop capacities and deliver core services while fully observing international standards of accountability to establish leadership and strengthen impact at the country level. 
The offices deliver on the programmatic priorities of each country as agreed in their respective Country Programming Frameworks (CPFs) aligned to the UN Sustainable Development Cooperation Framework (UNSDCF) and ensure effective and efficient operations with adequate human and financial resources. 

Specifically, FAO Country Offices: 
•    advocate, inform and support policies and investments in the areas of FAO’s mandate;
•    provide technical assistance and deliver core services; 
•    assist and catalyse partnership and resource mobilization activities to support agrifood systems transformation; 
•    position FAO as the specialized/authoritative technical agency in food and agriculture and agrifood systems transformation; 
•    ensure risk-smart and accountable operations and management.  

The position is located at the Representation Office, Islamabad. 

Reporting Lines

The Logistics Expert shall report to the Deputy FAOR, through Assistant FAOR Administration. He/she will coordinate and report to the CSLD Logistics Unit for Technical Matters.

Technical focus

He/she shall coordinate quality control for the stored inputs, transportation, receipt, storage, off-loading, monitoring physical distribution plan, and reporting completion shipments deliveries to procurement for payment.  The Logistics Expert will work closely with procurement, program, administrative staff, and other internal stakeholders to ensure comprehensive reporting, support, and assistance to all project activities. This position requires diligence, dedication, and a capacity to handle numerous duties within a changing environment.

Tasks and responsibilities

•    Ensure monitoring, and detailed recording of all warehouse and stock movement activities consistent with FAO procedures requiring complete accuracy and timely delivery;
•    Ensure proper warehouse management. This includes storage space, condition, and the actual storage of stock;
•    Coordinate with procurement and other units to obtain needed materials with particular attention to cost control, quality and timely delivery;
•    Ensure reporting of completed deliveries to procurement for processing of payments;
•    Ensure maximum availability and implementation of controls and monitoring mechanisms for all logistics operations such as vehicles, and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance;
•    Ensure proper inventory management; including  regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and logistics focal point at national level. 
•    For emergencies: Coordinate with logistics cluster, and ensures FAO interest and supplies are given appropriate priority;
•    Monitor and oversee asset management by regularly updating asset register as required;
•    Prepare stock movement and fleet reports, as well as a logistics reports;
•    Maintain regular coordination with the Operation, Admin, procurement, and Programme teams through weekly check-ins and provide timely updates on all ongoing logistical activities, including submitting regular logistics updates. Maintain familiarity with relevant logistics legal compliance issues such as tax exemption policies of host government in order to ensure compliance;
•    Support the logistics team in Islamabad and field offices to ensure effective performance and smooth coordination of logistics activities;
•    Collaborate closely with procurement, program, administrative staff, and other internal stakeholders and provide support to all project activities. 
•    Implement risk mitigation plans and ensure business continuity measures are in place for logistical operations;
•    Ensure that the FAO standard logistics policy and forms are consistently used, readily available, and completed accurately and timely by the inspection company, transporters, vendors and field staffs;
•    Ensure appropriate filing of all, waybills, inspection reports, copies of invoices, delivery notes & orders (national and international) to ensure accurate tracking and documentation for audit purposes;
•    Maintain accurate logistics filing systems (equipment manuals, maintenance schedules, waybills, invoices, etc.) for audit purposes. Establish a comprehensive supplier delivery tracker to inform internal stakeholders about the status of accomplishment of purchase order deliveries at all stages of the supply chain. Participate in FAO programme planning and progress meeting with UN logistics cluster and follow up with the action points agreed;
•    Anticipate logistics risks and disruptions (security, infrastructure), develop countermeasures, and support end-to-end supply chain analysis and knowledge-sharing activities
•    Improve the professional capacity of the national logistics staff by providing them with regular training on relevant logistics topics.
•    Perform other related duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
  
•    Technical diploma in supply chain management, procurement, contracting or logistics.
•    Minimum 10 years of progressively responsible professional work experience at the national and international levels in logistics management and/or supply chain management. 
•    Experience with Inventory Management Systems and / or Supply Chain Management Systems 
•    Working knowledge (level C) of one FAO language (English, French, Spanish, Arabic, Chinese, Russian) relevant to the assignment

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement
•    

Technical/Functional Skills

 
•    Work experience in more than one location or area of work, particularly in field positions.
•    Extent and relevance of experience at the national and international levels in logistics management, including transportation operations risks and emergency logistics preparedness.
•    Extent and relevance of experience in managing integrated air, sea, and land transport operations.
•    Extent and relevance of experience in preparing and managing transport and project budgets.
•    Extent and relevance of experience in quality control for stored inputs, transportation, receipt, storage, and off-loading of goods.
•    Extent and relevance of experience in the physical distribution plan and reporting of completed shipments.
•    Demonstrate diligence, dedication, and the ability to manage multiple responsibilities in a dynamic environment.

Selection Criteria 

•    Candidates will be assessed against the requirements listed above.
•    Knowledge of a second FAO language is an asset

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

• FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ 
• For more information, visit the FAO employment website
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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