Sr. Assistant Finance and Admin

Duties and Responsibilities

• Coordinate with the project teams and prepare monthly funds forecast.

• Coordination with the project staff and execute operations related activities as per agreed timeline.

• Responsible for classification, allocations, and recording of expenses as per SOPs in ERP on real daily basis.

• Handle all cash and bank payments of the related offices.

• Prepare monthly cash/Bank reconciliation reports.

• Keep petty cash and Maintain cashbook.

• Will be responsible of Tax deduction, Payments and tax statement submission.

• Prepare & Pay salaries payments of short term, Part time staff according to Contracts.

• Review advances and payable of the related offices, make apply documents and settle payments.

• Execute Procurements according to the programme requirement, organizational rules and policies.

• Responsible for arrangement of meetings, workshops, events as per project requirements.

• Prepare and update procurement plan of the related offices and Projects.

• Process advances, travel claims, overtime and mobile entitlements etc.

• Responsible for proper record keeping and maintenance of all office assets.

• Will be responsible for assets acquisition, Movement, Disposal, Verifications and management of the related Offices.

• Will be responsible for good working of all office equipment/appliances like computers, Laptops, printer, Scanner, office decorum, security and tidiness.

• Will be responsible for Record keeping of office inventory.

• Supervise support and services staff of the related offices.

• Act as focal person for HR and IT matters of the related offices.

• First-hand knowledge if IT equipment operations, installations and basic networking and sharing of IT devices.

• Prepare biometric attendance reports, Leave record and other related reports of the related office staff.

• Logistics, office vehicles and bikes management. Prepare vehicle-monitoring report on monthly basis.

• Responsible for compliance of Finance, Admin & IT SOPs is of the organization in the related offices.

Selection Criteria

Education, Experience & Working Knowledge

• 14 years education in Commerce, Accountancy or Business Administration or equivalent qualification.

• One year relevant experience in the field of accounting, finance and administration will be preferred.

• Ability to operate accounting software/ERP preferably Odoo.

• Knowledge of contemporary taxation rules and experience of handling withholding tax matters.

Other Skills & Attributes

• Personnel management skills and experience;

• Good problem-solving skills and results orientation;

• Good English language reading, writing and speaking skills;

• Demonstrated interpersonal communication and leadership skills;

• Proficiency in the use of computer applications including MS Office;

• Adheres to WWF’s values, which are Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, and Persevering & Delivering Results.