Grade: L2
Location: Islamabad
Last Date to Apply: 12th August 2025
What is Executive Facilities & Workplace Management?
Executive Facilities & Workplace Management plays a key role in enhancing the overall workplace environment by ensuring smooth delivery of employee services and operational support. This position oversees transport and fleet management, cafeteria operations, travel and accommodation arrangements, office supplies, courier services, and workspace readiness. It also manages vendor coordination, facility upkeep, invoice processing, and employee engagement activities. The role requires a proactive, service-oriented professional committed to delivering a seamless and positive employee experience in a dynamic multinational setting.
What does Executive Facilities & Workplace Management do?
- Oversee employee transport and fleet operations, including scheduling, driver coordination, vehicle maintenance, fuel card issuance, and compliance with safety and regulatory standards.
- Manage cafeteria services, ensuring food quality, hygiene, and vendor performance, while addressing employee feedback and continuous service improvement.
- Coordinate domestic and international travel and accommodation for employees and guests, aligning with company travel policies and ensuring cost-efficiency and timely execution.
- Plan and execute employee engagement initiatives, corporate events, and meetings, including logistics, vendor coordination, venue setup, and hospitality arrangements.
- Administer courier and mailroom services, ensuring timely dispatch and receipt of domestic and international packages, and monitoring service performance.
- Ensure availability and distribution of office essentials, including stationery, pantry supplies, and drinking water, while maintaining stock levels and vendor relationships.
- Lead onboarding and performance management of facility vendors, ensuring compliance, documentation, SLA monitoring, and continuous improvement.
- Support office space planning and allocation, ensuring timely setup of workstations for new hires in coordination with HR, IT, and admin teams.
- Manage facility upkeep, repair works, and minor infrastructure upgrades, ensuring a safe, clean, and functional work environment across all office areas.
- Process and verify invoices for all facility-related services, including transport, travel, cafeteria, supplies, and vendors, ensuring accuracy and timely approvals.
- Serve as the first point of contact for employee concerns, handling service-related complaints and workplace conflicts with professionalism, discretion, and timely resolution.
- Monitor operational metrics, including service usage, costs, vehicle performance, and vendor compliance, to drive efficiencies and support strategic decision-making.
Requirements
What does it take to be Executive Facilities & Workplace Management?
- Bachelor's degree in Business Administration, Human Resources, or related field.
- 3–5 years of experience in facilities, administration, or employee services in a corporate or multinational environment.
- Proven ability to manage vendors, transport services, travel logistics, and office operations effectively.
- Strong organizational and multitasking skills with attention to detail and process orientation.
- Proficient in Microsoft Office; knowledge of facility or vendor management tools is an advantage.
- Skilled in invoice processing, budgeting, cost optimization, and stakeholder management.
- Strong problem-solving abilities with a proactive, customer-focused mindset.
- High level of integrity and discretion in handling confidential matters.
- Ability to work independently and collaboratively across functions in a fast-paced environment.
- Familiarity with workplace health, safety, and compliance standards.
Benefits
Why Join Deodar TowerCo?
Deodar TowerCo is committed to delivering high-quality tower infrastructure solutions. As part of our team, you will play a crucial role in ensuring operational excellence and logistical efficiency, empowering digital connectivity across Pakistan. We offer a collaborative work environment, opportunities for professional growth, and the chance to be part of a dynamic and innovative company.
