Associate, Solutions and Innovation
Entity: Aga Khan University
Location: Karachi
Introduction to the Aga Khan University:
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Job Role / Responsibilities:
Reporting to Assistant Manager, Information Technology you would be responsible in carrying out IT related administrative (including financial) tasks and provide support to the department in different capacities.
Specifically, you will be responsible to;
- Supporting the Assistant Manager in the preparation of purchase contracts for technology-related products and services
- Coordinating with PSCMD and vendors to ensure that all contracts are reviewed, signed and correct stamp duty is paid
- Ensuring physical verification and reconciliation of ICT assets
- Maintaining ISO documents including quality indicators, update policies and procedures
- Addressing Release of Payments (ROPs) including payment follow-ups with Finance
- Coordinating with vendors for invoice issuance and maintaining payment records
- Executing/coordinating credit card payments for ICT and other entities related to online subscriptions or license renewals and ensuring that all documentation related to credit card payments is complete
- Facilitating training and travel of ICT staff and liaising with Human Resources for the preparation of service agreements where applicable
- Reviewing monthly budget variance reports to ensure that expenses are within budgets and liaising with Finance to rectify and perceived anomalies
- Tracking operating and capital expenses against the budget on a daily basis
- Managing monthly mobile phone billing and administration for official connections
- Managing the issuance of new internet and mobile SIM connections
Eligibility Criteria / Requirements:
- Bachelors in Commerce or equivalent degree; preferably Masters in a related field
- 1 to 2 years’ experience in Finance and Administrative related functions
- excellent and advanced skills in MS Excel is essential
- knowledge of Finance and Procurement functions
- good communications skills – writing and speaking
- knowledge of IT Operations is preferred.
Comprehensive Reference Checks will be conducted.