Procurement & Logistic Officer/Assistant

Job Purpose:

To ensure efficient procurement, warehousing, and distribution of emergency relief items (shelter kits, WASH supplies, NFIs) for flood-affected communities in KP, while maintaining compliance with organizational and donor procurement guidelines.

Key Responsibilities:

1. Emergency Procurement

• Process rapid procurement requests for flood response items:
  ✓ Shelter materials (tarpaulins, tents, toolkits)
  ✓ WASH supplies (hygiene kits, water purification tablets)
  ✓ NFIs (blankets, kitchen sets)
• Maintain emergency supplier database with pre-qualified vendors
• Prepare comparative bids analysis while ensuring cost-effectiveness

2. Warehouse & Inventory Management

• Supervise stock receipt, storage, and dispatch from central/field warehouses
• Maintain bin cards and stock registers with daily updates
• Conduct weekly physical inventory counts
• Ensure proper storage of temperature-sensitive items (medicines, food)

3. Distribution Support

• Prepare waybills and delivery documentation
• Coordinate with field teams for last-mile distribution to flood victims
• Verify beniciary receipts during distributions

4. Fleet & Asset Management

• Schedule vehicles for supply deliveries and staff movements
• Maintain fuel consumption logs and vehicle maintenance records
• Tag and track all project assets (generators, equipment)

5. Compliance & Reporting

• Ensure all procurements follow organization/donor rules
• File complete procurement dossiers (POs, invoices, delivery notes)
• Submit weekly stock movement reports

Emergency-Specific Duties:

• Activate 24/7 procurement tracking during rapid response
• Establish temporary field warehouses in disaster zones
• Coordinate with PDMA/NDMA for customs clearance of imported relief items

Qualifications & Experience:

Essential:

• Bachelor's in Supply Chain/Commerce/Business Admin OR Diploma with 2+ years experience
• Minimum 2 years in emergency logistics/procurement (NGO/INGO preferred)
• Familiarity with KP market rates for relief items
• Proficiency in:
  ✓ ERP systems (e.g., Navision)
  ✓ Advanced Excel (pivot tables, inventory formulas)
  ✓ Urdu/Pashto (field coordination)

Note: Purpose of this post is for CVs collection for disaster affected areas in KP.