Executive Assistant

Job Brief: Executive Assistant to the CEO/Founder

About LivacleanLivaclean is a fast-growing eCommerce company based in the USA, specializing in skincare, beauty, and healthcare products. Our mission is to create products that nourish your soul! With a global remote team spanning multiple countries, we pride ourselves on a positive, win-win culture that values autonomy, flexibility, and high performance.

Role OverviewWe are seeking a highly organized and proactive Executive Assistant (EA) to the CEO/Founder. This role is critical in ensuring the CEO’s workflow is seamless, efficient, and ahead of schedule. The EA will handle a wide range of tasks, from email management to project coordination, and act as the CEO’s right hand, keeping them informed and prepared at all times.

Key Responsibilities

• Executive Support
• Manage the CEO’s email inbox, flagging important messages and ensuring timely responses.
• Keep the CEO one step ahead by anticipating needs, preparing briefs, and providing updates on pending tasks.
• Handle ad-hoc tasks and projects as assigned by the CEO with precision and urgency.
• Personal Task Coordination:
• Plan vacations, including itineraries, bookings, and logistics.
• Research medical tourism options (clinics, costs, travel arrangements).
• Organize date nights and personal engagements.
• Household & Administrative Support:
• Source and vet local contractors for home remodeling projects.
• Handle personal payments (e.g., sales tax, vendor invoices)
• Personal Task Coordination:
• Plan vacations, including itineraries, bookings, and logistics.
• Research medical tourism options (clinics, costs, travel arrangements).
• Organize date nights and personal engagements.
• Team Accountability:
• Follow up with team members to ensure timely completion of monthly reporting tasks.
• Prepare reports as required
• Follow up’s on urgent/important tasks
• Project & Task Management
• Utilize tools like Asana, ClickUp, or similar project management software to track tasks, deadlines, and priorities.
• Ensure the CEO’s tasks are organized, delegated (if needed), and completed on time.
• Document and maintain SOPs for recurring processes.
• Communication & Coordination
• Serve as a liaison between the CEO and other team members, ensuring clear and timely communication.
• Schedule and coordinate meetings, including agenda preparation and follow-up on action items.
• Sync regularly with team members to align on priorities and deliverables.
• Operational Efficiency
• Streamline the CEO’s workflow by identifying bottlenecks and implementing improvements.
• Assist in preparing reports, presentations, and other business-critical documents.

Qualifications

• Proven experience as an Executive Assistant or similar role, preferably supporting founders or C-level executives.
• Expertise in project management tools (e.g., Asana, ClickUp) and productivity software (e.g., Google Workspace, Slack).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in English.
• High level of discretion and professionalism when handling confidential information.
• Proactive, detail-oriented, and able to work independently with minimal supervision.

Preferred Skills

• Familiarity with eCommerce or startup environments.
• Experience working remotely across time zones.
• Ability to adapt quickly to changing priorities.

Who Should Not Apply

• If you struggle with multitasking or lack attention to detail.
• If you’re uncomfortable using technology or learning new tools.
• If you prefer rigidly structured tasks over dynamic, fast-paced environments.

What to Expect When You Join Us

• A 1-month trial period to ensure mutual fit.
• Access to SOPs and onboarding resources for a smooth transition.
• Flexible remote work with some overlap in CST timezone.

Job Location & Hours

• Remote: Work from anywhere.
• Full-time: 40 hours per week.
• Time Zone: Some overlap with CST may be required.

Pay & Benefits

• Salary-based for full-time hires.
• Bi-monthly payments via USD Payoneer or USDC Crypto.
• PTO: Starts at 10 days, with additional days accrued over time.
• 6 Company Holidays.

How to ApplySubmit your resume to [email protected] with the subject line: "Executive Assistant". Qualified candidates will be contacted for interviews.

Job Type: Full-time

Pay: Rs150,000.00 - Rs200,000.00 per month

Application Question(s):

• How do you prioritize and manage an executive’s email inbox to ensure urgent messages are addressed promptly? Give an example.
• How would you handle a situation where the CEO misses a critical deadline? Walk us through your steps.
• Share an example of how you’ve handled confidential or sensitive information in the past.
• How did you make your past employers' lives easier?

Experience:

• Executive Assistant: 3 years (Required)

Language:

• English (Preferred)

Work Location: Remote

Application Deadline: 16/06/2025