RESPONSIBILITIES
- Greeting the all incoming staff and visitors upon their arrival to the office.
- Greeting the visitors/guests of the PEL staff pleasantly and professionally.
- Escorting all guests to the respective person of contact after confirming the appointment.
- Offering the guests tea and coffee in case of waiting or delay. Ensuring their comfortability during the waiting period.
- Coordinating all interview candidates with the HR department.
- Greeting all personnel entering the office premises with professional courtesy and elegance.
- Mainitaining the decorum of the fornt desk
- Dressing in a formal attire, sitting up straight at the front desk at all times and being attentive and vigilant of the surroundings.
- Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
- Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
- Visiting all rooms on the premises; within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
- All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
- Maintain a company calendar and schedule appointments.
- Scheduling and participatin gin management of in-house and external events.
- Maintaining a detail hospitable documents to dictate the protocols of receive special guests.
- During the event of foreign or VIP guests; allocating personnel to designated places, arranging refreshment, ensuring cleanliness, assigning appropriate crockery and time management.
- Ensuring that the front desk is always presentable and equipped with all the necessary supplies such as pens, envelops and first aid box.
- Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, taking and/or conveying messages and providing information to callers regarding queries.
- Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment along with tidying and maintaining the reception area
- Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
- Photocopy, collate, fax and file documents accurately, maintain equipment and report any malfunctions
- Maintain confidentiality of all organizational matters and show discretion
- All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled
- Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
- Maintaining the attendance record of all staff members, including support and lower staff.
REQUIREMENTS
- Proven work experience as a Office Coordinator or an Administrative Officer/ Administrator or similar role.
- Solid knowledge of office procedures.
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude.
- Excellent written and verbal communication skills.
- Strong interpersonal and communication skills.
- Attention to detail
- Good organization, time management and scheduling skills
- Ability to multitask.
Job Type: Full-time
Pay: Rs60,000.00 - Rs80,000.00 per month
Application Question(s):
- Can you manage your own commute?
- Are you apt at using Ms Office?
- What are your salary expectations?
- Are you readily available to join?
- Are you based in ISB or Rwp?
- Do have any prior experience with hospitality management?
Education:
- Bachelor's (Required)
Experience:
- relevant administrative: 2 years (Required)
Language:
- fluent English language for business communication (Required)
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