Programme Assistant (IM)

Under the overall supervision of the Chief of Mission and Senior Programme Coordinator (EPC) and direct supervision of the Programme Officer in IOM Pakistan, the Programme Assistant will responsible for deliverables outlined in the following sections:

Responsibilities and Accountabilities :

• Support in information gathering and coordinating information collection processes for the Humanitarian and Resilience Unit to support  generation of regular and quality information products and reporting. 
• Provide technical support for analysis of data as well as visualization for presentation to internal and external counterparts (such as handouts, gap analysis, power point presentation) and reporting to donors as required.
• Regularly inform the Programme Coordinator regarding activities, project status, and provide regular support as required
• Maintain contact with relevant humanitarian and development counterparts and implementing partners in line with regular or special needs.
• Compile documents or regular updates for inputting into the humanitarian projects, activities, situation reports, briefing and background information required by the donors, inter-agency coordination groups and other entities.
• Liaise with UN agencies, sectoral coordination groups and participate in IM Network meetings as required.
• Coordinate information management requests with the relevant partner teams in the field.
• Provide support for needs assessment and analysis, including adequate attention given to the needs and challenges by gender and of vulnerable groups.
• Support adequate levels of information sharing between internal units, programme partners, IOM and other humanitarian response actors.
• Track all donor reporting requirements and provide alerts to implementing partner reporting/IM focal points for regular reporting.
• Stay up to date regarding assessments and reports produced by other agencies and organizations and extract relevant and important information for reference and use by the programme
• Ensure gender and protection against sexual exploitation and abuse (PSEA) guidance is taken into account and mainstreamed throughout area of responsibility 
• Perform any other tasks assigned by the supervisor. 

Qualification and Experience :

• Bachelors degree in Computer Science, Information Management, or a related field from an accredited academic institution with two years of relevant professional experience;

• Experience in liaising with government authorities, inter-governmental institutions, UN agencies and national and international NGOs;
• Demonstrated experience and understanding of the humanitarian and resilience building context in Pakistan, and of the vulnerabilities experienced by vulnerable populations;
• Experience of the use of information management in emergency operations context;
• Expertise of Esri ArcGIS software and other GIS-related software;
• Documented experience of using system analysis methods and data modelling tools, relational databases and object-oriented programming would be an advantage;
• Experience using two or more of the following tools: Access, Visual Basic, Java, SQL or Oracle;
• Experience in the development and implementation of population database systems (such as registrations, census or surveys).

• Knowledge of MS Office applications; R/Python, SPSS/STATA
• Knowledge/experience using Power BI or Tableau
• Ability to compile and holistically analyze diverse datasets
• Knowledge in advanced data visualization and information design skills
• Knowledge of data protection guidelines and principles
• Excellent writing, communication, and negotiation skills;
• Strong interpersonal skills and ability to maintain trust and good working relationships with counterparts;
• Capacity for creative thinking;
• Team-oriented, but with capacity to work independently and with minimal supervision;
• Personal commitment, efficiency, and flexibility;
• Strong organizational and time management skills, and ability to deliver under tight timelines;

Required

• IOM’s official languages are English, French and Spanish.
• For this position, fluency in English is required (oral and written).

Desirable

• Knowledge of Urdu and any of the Pakistani regional languages is an advantage

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.