Job Description
Overview
To lead and oversee raw material warehouse internal & 3rd party operations during assigned shifts, ensuring the timely receipt, storage, and supply of materials to production. This role supports efficient inventory management, maintains compliance with safety and quality standards (AIB, GEHSMS, EHS, QFS, GMP standards), and supervises warehouse staff to meet operational goals.
Responsibilities
Shift Operations:• Lead shift operations for receiving, issuing, and storing raw & packaging materials.• Ensure all transactions/GRN are accurately recorded in the SAP & WMS systems.• Verify material availability for upcoming production shifts.Material Handling & Storage:• Oversee FEFO implementation for all Raw & Packaging materials.• Ensure proper segregation and storage of materials (e.g., allergens, non-allergens & temperature-sensitive materials).• Monitor shelf-life expiry and stock rotation.Team Supervision:• Supervise loaders, forklift operators, and material handlers.• Conduct daily shift briefing and task assignment.• Train and guide team members on SOPs, AIB, GEHSMS and EHS procedures.Compliance & Safety:• Ensure adherence to GMP, 5S, food safety and EHS policies.• Lead shift audits and report non-compliances to the Warehouse Manager.• Ensure PPE compliance and safe handling of materials.Inventory & Documentation:• Conduct shift-wise stock counts and reconcile variances.• Complete shift-wise tasks: Transfers, Pending entries, and Reservations.• Ensure documentation of receiving, issuance, and returns.• Verify batch numbers, Manufacturing date, Expiry on COAs, and packaging integrity and upload in QFS Teams folder.• Paste Traceability label on all Raw and Packaging materials.• Return all Inventory rejections and its end to adjustment in system. Coordination:• Liaise with production, QA, Planners and GP team for timely material availability.• Coordinate with QA for material clearance and holds.• Ensure communication of shift handover and issues.ControlsOperational Controls:• Daily checklists for receiving/issuance/Reservations.• SAP/WMS system transactions should be completed within a shift. • No Pending GRN all the time.• Ensure materials' Batch traceability and its end-to-end reconciliations. • Hold/quarantine/rejected materials should be placed separately in the hold and quarantine area with proper labeling.Inventory Controls:• Random cycle counts.• Ensure the Blind count sheet against each RMPM receiving. • Barcode/QR tracking of materials as per WMS.• Ensure Allergens and Non-Allergens and Temperature compliances in Warehouse. • Non-conformance & damage reporting system within Shift or at least clear before the month-end stock count. • Close outdated PO in the system and return PO posting in the system. • Ensure proper execution of Monthly and Quarterly Stock counts with No variance.• Maintain shift dairy and share Via Email with Warehouse Manager. Safety & Compliance Controls:• Incident/near-miss reporting immediately to SP&L/RPM WH Manager and within 24 Hours to EHS with proper reporting. • Daily pre-start-up checklist of all stackers review. • Fire extinguisher & pallet racking inspection• Forklift pre-checks and license validationDocumentation Controls:• Material Receipt Verification Log• QA Release Log• Material Movement Register• Shift Handover Checklist
Qualifications
• Bachelor’s Degree/Diploma in Supply Chain, Logistics, or related field• 4-5 years of warehouse/materials experience in FMCG or manufacturing• Familiarity with WMS systems (SAP, Time Tracks, etc.)• Strong knowledge of GMP, FSSC, AIB/FEFO, and warehouse safety standards• Strong team, time and conflict management.
