Database Officer

The Database Officer ensures the use of data management tools on the project(s) and/or in the geographical area(s) of intervention to which he/she is assigned, as defined in the data management system framework established by the Regional/Standalone MEAL Manager. He or she controls the quality of the different data transiting the system. As well as, ensuring the accuracy and protection of all data collected in the projects, in addition for qualitative and quantitative data analysis.

Missions / Responsibilities

Mission 1: Operational implementation

Responsibility 1: Contributes to the development of tools

• Ensure the development of data collection forms (paper or mobile data collection (MDC));

• Creates the corresponding databases.

• Carries out tests on the input and extraction of data.

Responsibility 2: Supervises (or carries out) data inputting

• Trains and supports the teams responsible for inputting data from paper forms into the database (in the case of paper data collection) or the field teams in charge of the day-to-day use of MDC tools when available;

• Ensures that the data in the database is up-to-date or regularly synchronised.

• Inputs data, if the organisation requires.

Responsibility 3: Carries our data processing and cleaning

• Centralises information and compiles the updated version of the database;

• Sets up and runs a regular series of tests to check the quality of the data and identify potential errors;

• Takes appropriate action to correct or neutralise identified errors;

• Develops mechanisms to automate quality testing as much as possible;

• Performs regular or on-demand data extractions;

• Puts simple calculations in place on the database to perform first level analyses or prepares analyses that are more complex.

• Generate comprehensive data for reporting on key variables (per community, gender, type of vulnerability).

• Routine follow up on the data management and analysis, and regular update and reporting on the progress (challenges, achievements, etc.).

• Prepare monthly dashboards and factsheets to ensure the targets and indicator progress follow up.

Responsibility 4: Archives the databases

• During the course of the project, makes regular backups and archives the intermediate versions of the databases;

• At the end of the project, prepares and archives the final version of the databases and deletes the intermediary versions in the different storage spaces.

Responsibility 5: Identifies measures to improve data quality

• In conjunction with the project teams and the MEAL teams, proposes measures to improve data quality.

• Monitors and alerts if errors occur during a data collection exercise so that corrective action can be taken and future errors limited.

Responsibility 6: Data protection

• Ensures data protection protocols in line with the mission data protection policy.

• Inform the field staff about Principal and Laws to be followed up for data protection during the data processing.

Responsibility 6: Ensure regular follow up and compliance of Complaint Feedback Response Management System

• Ensure regular complaints and feedbacks documentation, follow up and sharing with management.

• Keep the CFRM database updated and share with the line manager on bi weekly basis.

Mission 2: Emergency preparedness and response

• Contributes to the programme’s emergency preparedness actions and, in an emergency, adapts his or her working methods to contribute to an effective humanitarian approach by HI.

Skills

Professional skills: MEAL/IM profession

Emergency preparedness and response skills (see profession design template)

Skills shared with other professions

Cross-sector skills (see Cross-sector skills base)

Language skills (see Cross-sector skills base)

Required for the function: